Skip to main content

Registration Payments to Vendors

Create an outgoing bank-payment record from a purchase order to retain the source information. Recording the payment in e:corg is the accounting step; bank execution and confirmation determine when it can be marked processed.

Before you start​

Open the saved purchase order and have the amount, bank reference and transaction date ready. Use the supplier's real, verified beneficiary account and bank details. Confirm the company account and currency, and check whether this payment already exists in an import or earlier entry.

Create the outgoing payment​

  1. From the purchase order, choose Create based on > Outgoing payment - Bank account using the green-arrow document button.
  2. Wait for the form to fill, then check the operation Payment to vendor, recipient legal counterparty, company account, currency and amount.
  3. Select Recipient account using the supplier's verified account. If a record must be added, use F4 > Bank accounts > Create, check the account owner and enter the actual account, currency and bank details before saving and selecting it. The recipient-account field is required for posting this flow.
  4. In the payment details, check the settlement object against the source purchase order and confirm the supplier, currency and settlement amount.
  5. Review Contract according to the order's terms. If the order uses conditions without contracts, a blank contract can be consistent with those terms; do not add an unrelated contract just to fill the field.
  6. Check the cash flow item, purpose and tax values against the source transaction.
  7. Enter the bank reference in Bank number and the transaction date. Mark Processed by bank only after bank confirmation and verify the processing date.
  8. Choose Post and close.

Check the result​

Find the outgoing-payment row in Treasury > Bank account payments. Check the recipient, operation, amount, bank reference and processing date. Reopen the payment and verify the beneficiary account and purchase-order settlement object.

Refresh the workplace and compare the outgoing movement and account-balance change with the bank transaction. Use settlement reporting separately to check any remaining vendor balance.

If posting is blocked​

If Recipient account is required, select the supplier's verified account and check the owner and currency. If the allocation is unexpected, review the order's settlement method, source object and contract setting. Check the payment detail amounts before changing the source order.

See also vendor contracts, purchase orders and company bank accounts.